Frequently Asked Questions

Wondering if we're the right fit? Let's help you feel clear and confident.

Weddings and Private Events

Can we bring our own caterer and vendors?

Absolutely! We encourage you to bring your favourite vendors to make your day uniquely yours. We also provide a Recommended Suppliers List if you need inspiration.

Can we decorate the space ourselves?

Yes! When you dry-hire Xmas Rocks, it’s a DIY experience. You’re welcome to style the barn and outdoor areas to suit your vision—just keep things within reasonable safety guidelines. If you need a hand with ideas or local vendor suggestions, we’re more than happy to help.

How long do we have access to the venue?

You’ll have access two days before your wedding for setup, your full wedding day, and until 2 PM the following day for pack-down and clean-up.

Is the venue wheelchair-friendly?

Yes, the barn is ground-level with wide door access, making it easy to navigate for guests using mobility aids. We also have a wheelchair-accessible toilet and shower on-site. If you have any specific accessibility needs, just let us know—we’re happy to accommodate.

Can we play music late into the night?

We’re in a rural area with no close neighbours — You’re welcome to enjoy music and celebrations into the evening, but the barn will be locked at midnight. If you're hosting a camping-style wedding, you’re free to carry the party on outside—we ask that you are mindful of noise levels and your fellow guests.

How many guests can the barn accommodate?

The barn can comfortably seat up to 120 guests or accommodate up to 140 guests for a cocktail-style event.

Can we host our ceremony and reception at the same venue?

Yes! Many couples choose to have their ceremony outdoors and their reception either inside the barn, on the lawn under the stars, or in the covered arena for larger groups.

Do you have a wet weather option?

Yes, our spacious barn and roofed arena offer beautiful under cover options if the weather isn't on your side.

Can we camp or arrange glamping on-site?

Yes, camping and glamping are welcome in designated areas with prior arrangement.

Is alcohol service available?

Yes. Two bar staff are included in your wedding package for the afternoon of your event (for up to 60 guests). You’re welcome to BYO alcohol, or we can organise a drinks package for you. For guest numbers over 60, additional bar staff can be arranged at $250 per staff member.

Can we have a rehearsal before the wedding?

Yes, you’re welcome to schedule a ceremony rehearsal during your setup days.

Do you have parking for guests?

Yes, there is ample on-site parking available.

Business Events and Workshops

Is there Wi-Fi or a projector available?

Facilities are equipped with everything you will need to hold your next meeting including; Wifi, smart TV, whiteboard, tables and chairs. If you have special tech needs, let’s chat.

Do you provide catering for corporate events?

We can recommend local caterers or work with your preferred vendor. You're also welcome to self-cater.

Destination Experiences and Equine Activities

Do I need horse experience to attend?

Not at all. All our equine experiences are ground-based and fully facilitated—no riding involved. It’s all about presence, connection, and walking away with powerful insights. Jess offers tailored programs, sessions, or workshops depending on your goals—whether you're looking for personal growth or professional development, we’ll shape the experience to suit.

Are the sessions safe?

Yes. Safety is our top priority. All activities are run by experienced, accredited facilitators, with gentle horses trained for interaction.

Accommodation and Location

Is there accommodation on-site?

Not at this stage—but we’ll provide you with a curated list of local BnBs and nearby hotels. For certain events, paddock camping, glamping, and caravans may be possible by request. We’ve got the space—and bathroom, toilet, and shower access is available for those staying on-site. Just get in touch to discuss your options.

How far are you from Adelaide or Melbourne?

We’re located in Willalooka, around 255km hrs from Adelaide and 500km from Melbourne. It’s a peaceful drive, and worth every minute. We are only 17 minutes south of Keith on the Riddoch Highway.